Posted: December 16, 2022

Things to Keep in Mind While Shifting Your Office

Shifting your office can be a big job and should be planned carefully. It is important to keep essential office equipment and documents in one place. They must not be misplaced or lost, so make sure you back them up on a cloud or in a separate location. Read on to learn more, and if you are searching for office movers in Winnipeg, give us a call!

Planning

When you’re shifting offices, it’s important to get as much planning done in advance as possible. There are a lot of small details that can make a big difference later. Things like paying for the rent on time, making sure the landlord provides insurance, and whether the office will fit all of your employees comfortably. You also want to be sure the office space will be scalable for future growth.

Before the actual move, it’s important to create a destination map of the new space. This map can help you identify potential problems before the actual move. It’s also a good idea to take the input of your team when planning the layout of the new office.

Budgeting

Relocating your office can be expensive and time-consuming. The best way to minimize the cost is to plan your budget in advance and work with reputable office movers in Winnipeg. You should measure the expenses of moving your office against the estimated costs of the new space, and avoid spending more than you should on renovation or new fixtures. Also, try to avoid the overlap of several moving dates, as this could waste money and time.

When budgeting, you should make a list of all expenses you need for the relocation, from general relocation expenses to stationery and equipment. You should prioritize these expenses, but don’t forget to include the costs of any damages you may incur in your old office. Additionally, make sure to include insurance for your new office location.

Preparation

Before shifting your office, it’s important to start preparing for the move. You’ll need to decide where you’ll place furniture and common areas. Also, figure out where power sockets and Ethernet connections are located. Next, set up utilities such as security and garbage pickup. In addition, you’ll need to plan how to set up computers at your new office. In some cases, you’ll need to hire outside vendors to do this for you.

Communication with Employees

One of the most important parts of moving your office is communication with employees. You need to make them aware of the relocation and provide them with all the information that they need to prepare. Ideally, you should give them two to six months’ notice to adjust. Relocating on short notice can be very stressful for employees. You should communicate in a clear and timely manner with each employee, including details of the move, the new location, and any reorganization. This can be done through one-on-one meetings, team briefings, and e-mails.

Regardless of the size of your company, communicating with your employees during the relocation process can help you create a positive work environment and impress clients. While planning the move, keep in mind that different departments may have different needs. For example, different departments might require different transportation options, or different moving dates. Make sure to include this information in every communication to help your staff adjust to the new schedule.

Moving Checklist

Moving an office is a complex process that requires careful planning. Using a moving checklist will help you coordinate the process and manage tasks. It is important to lock in a date and notify your current landlord or property manager. You should also create a moving plan that details all the steps that must be taken and their deadlines. You should also have the right equipment and movers. Winnipeg trusts King’s Transfer for all their moving needs.

In the days before the move, update any addresses and other information on the company’s website, subscriptions and mailing lists. Also, ensure you have booked loading and parking spaces. This will ensure a smooth day of the move. If you’re planning on hiring movers in Winnipeg, you should determine their capabilities and confirm the number of team members. Also, ensure that you provide enough time for them to arrive and unload all the items.

Call today at 204-949-0733 for all your Winnipeg moving needs!